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Intrastat Reports

Tracking EU Trade Movements

In 1993, the European Union took the significant step of removing customs reporting for goods moving within its borders. Intrastate reports emerged to bridge the resulting information gap. Primarily crafted for statistical insights, these statements facilitate governments and the EU to monitor intra-EU trade. Over time, they have also become an important tool in the fight against potential VAT fraud. While sharing data roots with EC Sales Lists.

Intrastat Reporting Timelines

The agreement to report depends on certain thresholds defined for each EU nation. For a complete understanding of these thresholds, please refer to our Intrastat Filing Threshold brief. It’s essential to admit that these thresholds can vary between dispatches and arrivals, even within a single country, and are individually higher than VAT registration thresholds.

Across the European Union, Intrastat reporting especially follows a monthly measure. These filings usually correspond with VAT return submissions and are directed to the respective statistical office of the concerned country.

Diving Deep: What Constitutes an Intrastat Declaration?

Intrastat filings demand all-inclusive data on both dispatches (sales) to other EU member states and arrivals (purchases) from them. Each transaction’s report should be mainly included:

Goods Description:

A detailed description of the merchandise.

Commodity Code:

The specific code comparable to the nature of the goods.

Quantity & Value:

A clear count of the goods’ quantity along with its budgetary value.

Delivery Terms:

Information on the definite terms of delivery.

Country Data:

The departure and arrival countries, denoted by their specific codes.

Shipping Costs:

Any additional costs associated with the shipment of goods.

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What is Intrastat Reporting?  

Intrastat Reporting is a vital statistical tool used within the European Union (EU) to collect data on the movement of goods between EU member states. This reporting mechanism plays a crucial role in understanding trade patterns, supporting economic policies, and ensuring the smooth functioning of the internal market.

Across the European Union, Intrastat reporting especially follows a monthly measure. These filings usually correspond with VAT return submissions and are directed to the respective statistical office of the concerned country.

What is Intrastat Reporting used for?

Intrastat Reporting serves multiple purposes. Primarily, it helps in analyzing intra-EU trade patterns, informing economic and trade policies. The collected data is also crucial for calculating the trade component of a country’s Gross Domestic Product (GDP) and for monitoring the adherence to EU regulations.

Intrastat Declaration Required Information  

When submitting an Intrastat declaration, businesses must provide detailed information including the value and nature of the goods, the partner country, and the mode of transport. Accurate and complete data is crucial for compliance and for providing meaningful insights into trade flows.

When to Submit Intrastat Reporting?

Timely submission of Intrastat Reporting is critical. In general, businesses are required to submit their reports within a month following the reference period. Late submissions can lead to penalties, making it crucial for companies to adhere to their national deadlines.

Who is required to make Intrastat declarations? 

Businesses engaged in the trade of goods across EU borders are typically required to submit Intrastat declarations. This obligation applies when their trade exceeds a certain threshold, which varies from one member state to another. It’s essential for companies to stay informed about their country-specific thresholds to ensure compliance.

Who is exempt from Intrastat reporting?

Small businesses that do not exceed the predefined thresholds for Intrastat declarations are generally exempt. These thresholds are set by individual EU member states and can change annually. Companies should regularly check their national regulations to verify if they fall under the exemption criteria.

When does the Intrastat declaration take place?

Intrastat declarations are typically submitted on a monthly basis. The specific deadlines for submission can vary among EU member states, so it’s important for businesses to be aware of the deadlines set by their respective national statistical authorities.

Is Intrastat still required after Brexit?

Post-Brexit, the United Kingdom is no longer part of the EU Intrastat system for the movement of goods. However, businesses in Northern Ireland continue to be subject to Intrastat reporting for goods received from or sent to the EU. It’s vital for companies affected by Brexit to understand the new regulations and comply accordingly.

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